Proper Use of Timesheets and Timecards
Formal attendance records must be maintained for each employee. These can be timesheets, timecards or time records in the Kronos timekeeping system.
Employees must not complete the timesheet based on their planned work schedule. Non-exempt employees should record the actual time worked and actual time absent on the timesheet. Exempt employees should record actual time absent on the timesheet. Employees should not be allowed to record sick or annual leave on the timesheet if it has not been earned yet. If an exempt employee or monthly non-exempt employee has no leave for the month, a timesheet should still be signed and approved. Time worked and absences should be documented by the employee when they occur and not be saved up until the end of the pay period.
For departments using time clocks, a supervisor must approve and sign the timecard for any missed punch where the employee forgets to clock in or out. Additionally, an employee cannot clock in or out for another employee.