Room Policies and Details

Reservation Policies

• Rooms can be reserved by UTC faculty, staff, and students only.
• The UTC ID used to make the reservation is the card needed for swipe access to the room during the reservation time.
• To ensure UTC ID access, study rooms must be booked 10 minutes in advance and meeting rooms must be booked 24 hours in advance.

Room Guidelines

Chat with us or text (423) 521-0564 for help with technology, research, and more. The event host is responsible for adhering to library and campus guidelines for room use.

• Do not exceed maximum occupancy communicated by the library.
• Library staff reserve the right to enter rooms at any time.
• Leave at the end of your reservation time.
• Markers available at the cleaning stations on each floor. Take a “clean” marker and leave it in the “used” bin when done.
• Failure to comply with guidelines may result in the suspension of room reservation privileges.

Keep the Room Clean

• Wipe down furniture and door handles when entering.
• Cleaning supplies and markers are available at stations throughout the floor.
• Limit movement in or out of your reserved room.
• Clean up any drinks in the room.

Be Courteous

• Leave furniture placement as you found it.
• Do not move furniture in or out of the room.
• Practice social distancing during the use of the room.

When You Leave

• Turn off all technology (like monitors).
• Take everything with you. The library is not responsible for unattended personal items.
• Wipe down furniture and door handles as you exit.

Failure to comply with guidelines may result in the suspension of room reservation privileges.

Room Details

Small Study Rooms

Room Details:

• 1 person
• Whiteboard
• LCD screen with HDMI/Auxiliary inputs
• Table and chair
• Clean markers available at cleaning stations located near all study rooms. Used markers can be deposited at the same station at the end of your reservation.

Guidelines for Study Room Use:

• Small rooms can be reserved online (UTC ID and password required).
• Reservations will be available in 3-hour blocks to allow for cleaning between each use. Patrons are asked to use at least half of that block where possible to avoid rooms remaining unnecessarily empty when they may be needed by other patrons.
• Reserving a room and then not using the space prevents other patrons from accessing an available room. Swipe access will be monitored regularly, and failure to use your reserved room may result in the suspension of reservation privileges.
• To ensure access to study rooms for as many of our patrons as possible, you can book a study room only twice per week. If demand remains substantially higher than availability, regular use of space week after week may result in Library staff temporarily suspending reservation privileges.

Reserve Now

Medium Study Rooms

Room Details:

• 2-4 person
• Whiteboard
• Most rooms have LCD screen with HDMI/Auxiliary inputs
• Table and chair
• Clean markers available at cleaning stations located near all study rooms. Used markers can be deposited at the same station at the end of your reservation.

Guidelines for Study Room Use:

• Medium rooms can be reserved online (UTC ID and password required).
• Reservations will be available in 3-hour blocks to allow for cleaning between each use. Patrons are asked to use at least half of that block where possible to avoid rooms remaining unnecessarily empty when they may be needed by other patrons.
• Reserving a room and then not using the space prevents other patrons from accessing an available room. Swipe access will be monitored regularly, and failure to use your reserved room may result in the suspension of reservation privileges.
• To ensure access to study rooms for as many of our patrons as possible, you can book a study room only twice per week. If demand remains substantially higher than availability, regular use of space week after week may result in Library staff temporarily suspending reservation privileges.

Reserve Now

Large Study Rooms

Room Details:

• 6 people
• Whiteboard
• LCD screen with HDMI/Auxiliary inputs
• Table and chair
• Clean markers available at cleaning stations located near all study rooms. Used markers can be deposited at the same station at the end of your reservation.

Guidelines for Study Room Use:

• Large rooms can be reserved online (UTC ID and password required).
• Reservations will be available in 3-hour blocks to allow for cleaning between each use. Patrons are asked to use at least half of that block where possible to avoid rooms remaining unnecessarily empty when they may be needed by other patrons.
• Reserving a room and then not using the space prevents other patrons from accessing an available room. Swipe access will be monitored regularly, and failure to use your reserved room may result in the suspension of reservation privileges.
• To ensure access to study rooms for as many of our patrons as possible, you can book a study room only twice per week. If demand remains substantially higher than availability, regular use of space week after week may result in Library staff temporarily suspending reservation privileges.

Reserve Now

Meeting Rooms

Room Details:

• Whiteboard
• LCD or projector and screen
• Media connections and/or presenter podium
• Most have video conferencing available
• Most have conference-style seating

Guidelines for Meeting Room Requests:

• Please request rooms well in advance of your needed date.
• Please request all rooms using the online form. Please do not email your request to an individual library staff member.
• Room requests are processed Monday-Friday between 8am and 3pm.
  • Any requests received before 3pm will be reviewed and responded to the same day. Requests received after 3pm will be reviewed by 10am the following business day.
  • Requests received after 3pm on Friday will be reviewed and responded to by 10am the following Monday.
• Room reservations may be up to 3-hours in length.
• Longer reservations will be considered on a case-by-case basis.
• To help ensure access to meeting rooms for as many members of the UTC community as possible, room reservation requests are limited to one reservation a week. More frequent use will be considered on a case-by-case basis. Due to their popularity, rooms on the 4th floor (429, 435, and 440) are exempted from weekly reservations.
• Meeting rooms are not intended for regularly scheduled classes or semester long bookings.
• Rooms have various technology that may include projectors, screens, podia PC’s, LCDs and media hubs. Please include your technology needs on the request form to assure you are booked in a room that fulfills your needs.

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Studio Suites

Suite Reservations are available for current UTC students, faculty, and staff for up to 2 reservations per week. Non-UTC students, faculty, and staff are welcome for collaborations, but may not be left alone in the Suite. Everyone using the Suite must sign in at the Studio Desk. Unclaimed reservations will be cancelled after 15 minutes.